APPLICANT PRIVACY POLICY
Suffolk Mechanical, LLC DBA Shaw Boiler and Mechanical
Effective Date: September 29, 2026
1. Our Commitment to Applicant Privacy
Suffolk Mechanical, LLC, doing business as Shaw Boiler and Mechanical (“Shaw Boiler and Mechanical,” “SBM,” “we,” “us,” or “our”), respects the privacy of individuals who apply for employment or otherwise express interest in joining our company.
This Applicant Privacy Policy explains the types of information we may collect during our recruiting and hiring process, how that information may be used, and how we work to protect applicant information.
This policy applies to information submitted through our Careers Page, CareerPlug, job boards, recruiting services, email, text message, telephone, in-person applications, referrals, and other recruiting or hiring channels.
This policy applies to applicants and employment candidates only. It is not an employment contract, offer of employment, or guarantee of employment.
2. Information We May Collect
Depending upon the position and stage of the hiring process, we may collect information including:
- Name, address, telephone number, email address, and other contact information.
- Résumé, employment application, cover letter, and related application materials.
- Employment history, job titles, responsibilities, compensation history when voluntarily provided and lawfully considered, and reasons for leaving previous employment.
- Education, training, licenses, certifications, trade qualifications, technical skills, and professional experience.
- Information concerning experience with boilers, HVAC, welding, pipefitting, mechanical systems, construction, service work, management, sales, or other skills relevant to the position being considered.
- References and information provided by professional or employment references.
- Interview notes, evaluations, assessments, and other information generated during our hiring process.
- Driving qualifications and motor vehicle information when driving is an essential function of the position.
- Information necessary to verify employment eligibility and authorization to work in the United States.
- Information obtained through lawful background, driving-record, reference, or other pre-employment screening when applicable to the position.
- Information voluntarily provided by an applicant during the recruiting and interview process.
- Other information reasonably necessary to evaluate an applicant's qualifications and suitability for employment.
Applicants should not provide sensitive personal information that has not been requested, such as Social Security numbers, banking information, passwords, or other unnecessary confidential information through a résumé or initial application.
3. How We Use Applicant Information
Applicant information may be used to:
- Review and evaluate applications and qualifications.
- Determine whether an applicant meets the requirements of a position.
- Communicate with applicants regarding applications, interviews, assessments, job opportunities, and hiring decisions.
- Schedule and conduct interviews.
- Verify licenses, certifications, employment history, references, driving qualifications, or other job-related information.
- Conduct lawful pre-employment screening when appropriate.
- Compare an applicant's qualifications with current or future employment opportunities.
- Make recruiting, hiring, compensation, placement, and employment decisions.
- Maintain recruiting and hiring records.
- Protect the safety, property, systems, employees, customers, and legitimate business interests of Shaw Boiler and Mechanical.
- Comply with applicable federal, state, and local laws and legal obligations.
- Establish, exercise, or defend legal claims when necessary.
4. Sharing of Applicant Information
Applicant information is intended for legitimate recruiting and employment purposes.
We may share applicant information with individuals or organizations having a legitimate need for the information, including:
Authorized Shaw Boiler and Mechanical personnel, such as company ownership, management, hiring managers, Account Managers, supervisors, administrative personnel, and others involved in evaluating or onboarding candidates.
Service providers, including CareerPlug and other companies providing applicant tracking, recruiting, background screening, motor vehicle record checks, assessments, information technology, or other hiring-related services.
Governmental authorities or other parties when disclosure is required or permitted by applicable law, regulation, subpoena, court order, or other legal process.
We do not sell applicant personal information for advertising or marketing purposes.
5. References and Verification of Information
By providing references or other professional contacts during the application process, applicants understand that Shaw Boiler and Mechanical may contact those individuals when appropriate and permitted by law.
Applicants are expected to provide complete, accurate, and truthful information throughout the application and hiring process.
Material misrepresentation, falsification, or omission of information relevant to employment consideration may result in removal from consideration or, if discovered after hiring, may result in disciplinary action up to and including termination of employment, consistent with applicable law.
6. Background Checks and Driving Records
Certain positions at Shaw Boiler and Mechanical may involve access to customer facilities, company vehicles, tools, equipment, financial information, controlled work areas, industrial facilities, hospitals, or other sensitive environments.
Where appropriate and permitted by law, candidates may therefore be subject to job-related screening, which may include:
criminal background checks, motor vehicle record checks, employment verification, reference checks, license or certification verification, and other lawful screening appropriate to the position.
Any third-party consumer report or background investigation subject to the federal Fair Credit Reporting Act or similar applicable law will be handled in accordance with the notices, authorizations, and procedures required by law.
7. Communications
Applicants may be contacted by telephone, email, or, when properly authorized, text message regarding their application, interviews, employment opportunities, or the hiring process.
Applicants who consent to SMS communications may withdraw that consent in accordance with the instructions provided with those communications. CareerPlug provides applicants who opt into its text messaging functionality the ability to stop messages by replying STOP. CareerPlug Support
8. Data Security
We take reasonable administrative, technical, and organizational measures to protect applicant information from unauthorized access, use, alteration, disclosure, or loss.
Access to applicant information is limited to individuals and service providers who have a legitimate business need for the information.
However, no electronic system, transmission method, or data-storage system can be guaranteed to be completely secure.
9. Retention of Applicant Information
We may retain application and recruiting information for a reasonable period following completion of the hiring process for legitimate business purposes, including recordkeeping, consideration for future employment opportunities, compliance with applicable laws, and the establishment or defense of legal claims.
Information maintained through third-party recruiting platforms may also be subject to the platform provider's applicable retention and deletion procedures.
CareerPlug provides a process through which applicants may request that applicant information maintained on its platform be purged. CareerPlug Support
10. Future Employment Opportunities
Unless prohibited by law or otherwise requested, we may retain applicant information and consider qualified applicants for other current or future positions within Shaw Boiler and Mechanical.
Applying for one particular position does not prevent us from considering an applicant for another position for which we believe the applicant may be qualified.
11. Equal Employment Opportunity
Shaw Boiler and Mechanical considers applicants based upon legitimate business requirements, qualifications, experience, skills, ability, and other lawful employment criteria.
We provide equal employment opportunities in accordance with applicable federal, state, and local law.
12. Third-Party Services and Websites
Our recruiting process may use third-party services, including CareerPlug and job boards.
Those providers may maintain their own privacy policies and terms governing information they independently collect or process. Applicants are encouraged to review the privacy policies of those services when using them.
CareerPlug states that when it processes applicant information through its cloud service on behalf of an employer, it acts as a service provider to that employer. CareerPlug
13. Applicant Requests and Questions
Applicants who have questions regarding this policy or the information they have submitted to Shaw Boiler and Mechanical may contact:
Shaw Boiler and Mechanical
Suffolk Mechanical, LLC
4740 West Norfolk Road
Portsmouth, Virginia 23703
Attn: Human Resources / Applicant Privacy
Requests concerning information maintained directly by a third-party recruiting platform may also need to be submitted to that provider.
14. Changes to This Policy
Shaw Boiler and Mechanical reserves the right to revise this Applicant Privacy Policy from time to time to reflect changes in our recruiting practices, technology, business operations, or applicable law.
